Todoist Separate Work And Personal

Todoist is a flexible tool with a lot of more or less hidden features. Here is a list of Todoist tips, possibly with a bunch of things you didn’t know was possible in Todoist.

1. Most users find it helpful to separate their tasks into broad projects like Work and Personal. Then they create new Todoist projects for bigger, long-term things they’re working on.
2. Todoist is the world's #1 to-do list & task manager to organise your life and work. Regain clarity and calmness by getting tasks out of your head and into Todoist, no matter where you are or what device you use. It's a simple yet powerful to-do list app ranked best-in.
3. That’s where integrations come in. Connect Todoist to all your favorite apps so you can share files, block time off your calendar, and track your time right from Todoist. A few favorite integrations: Manage your personal and work to-dos in a single spot with Todoist + Trello. Keep customers happy with seamless service from Todoist + Zendesk.

Join 25 million people and teams that organize, plan, and collaborate on tasks and projects with Todoist. 'The best to-do list' by The Verge. Todoist filters also let you combine searches to create multiple task lists at once. To combine 2 or more searches into one filter, separate each with a comma: “,”. For example, p1 & overdue, p4 & today will show two task lists, one for the query p1 & overdue and another for p4 & today.

Todoist tips no 1: Group your tasks with a heading

Start the task name with an asterisk followed by a space. “* Meeting preparations” This will create a Todoist task without the usual circle in front of it.

Todoist tips no 2: Bookmark your list of completed tasks

Do you like to look at the list of completed tasks at the end of the day, or during your GTD weekly review? Add the link to your favorites/bookmarks in your browser. Here is the link: https://todoist.com/app?lang=en#activity%2Fnull%2Fnull%2Fitem%3Acompleted

Todoist tips no 3: Copy and paste images directly into a comment

Yes, it’s as simple as that just copy and paste a picture into a comment in Todoist.

Todoist tips no 4: Work with multiple tasks

You can select multiple tasks by holding down the Shift or Ctrl key in Windows. By using the menu at the top, you can change projects, date and priority. From the More menu, you can also duplicate, archive, delete or change labels (contexts).

Todoist tips no 5: Use emojis

Todoist supports the use of emojis in project titles, task titles, task comments, and label titles.

Supported emojis can be found here:

Todoist tips no 6: Get good at using filters

Filters in Todoist is a powerful tool that can help you to both get an overview of the big picture, as well as to laser focus on what is important right now. Read my blog post to learn more.

The ultimate guide to Todoist filters

Todoist tips no 7: Add multiple tasks by using copy and paste

What is the easiest way to add multiple tasks to Todoist? Use a text editor.

1. Start by making a list in your favorite text editor. It can be Word, TextPad, Evernote, or any other application.
2. Make a list with each task on a separate line. Use hard return (Enter).
3. Copy the text.
4. Click + Add Task in Todoist. You then get a question, “Do you want to add X tasks?”
5. Answer “Yes”. (If you answer “No” the text will be pasted as a continuous text in a single task.)

Todoist tips no 8: Make a heading with a colon

Create a task in Todoist followed by a “:”. This will create a task without the usual circle in front of it, followed by a colon. This is also a great way to make a heading for a list of subtasks.

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Todoist tips no 9: Create location-based reminders

Want to be reminded of something when you arrive a work? No problem. In Todoist you can set up reminders that are triggered when you leave or when you enter a location. See https://support.todoist.com/hc/en-us/articles/205348301-Reminders for how to set this up on different platforms.

Todoist tips no 10: Use project comments

Project comments is a very useful way to provide high-level comments about a project. You’ll find the project comments icon to the right of the project name.

Todoist tips no 11: Make it easy to use a project as a template

Re-using a project is easy using the project templates function. One way to speed up this process is to add the web link to a project in the project comments of the same project. To do this, do the following:

1. Open the project you want to use as a template.
2. In the top-righthand corner, click on the project actions icon.
3. Select “Export as a template”.
4. Click on the button “Export as shareable URL”.
5. Select “Copy link to clipboard” and close the dialogue box.
6. Click on the project comments icon.
7. Paste the link and Click “Add comment”.

Now, all you have to do to re-use this project is to click on the link in the project comments and choose which project to import into.

The above example is for the web version, for other platforms, see https://support.todoist.com/hc/en-us/articles/208821185-Import-Export

Todoist tips no 12: Format text as bold or italic

Task titles, project titles, and comments can be formatted as bold, italic, or both. The formatting is done by using asterisks (*)

• Italic: “* Text *” = Text
• Bold: “** Text **” = Text
• Italic and bold: “*** Text ***” = Text

Todoist tips no 13: Insert links

Todoist support the use of links in project titles, task titles, and task comments. To insert a link, use this format:

“http://www.dandywithlens.com/ (The worlds best blog)” = The worlds best blog

Todoist tips no 14: Use keyboard shortcuts

38 keyboard shortcuts that will improve productivity in Todoist and Evernote

Todoist tips no 15: Insert code in comments

If you need to insert code in the comments text, this is the way to do it:

• Inline code: ‘Insert code’
• Code block: ”’Insert code”’

A work profile is set up on an Android device to separate work apps and data from personal apps and data. The work profile lives on a separate part of the device so that your personal things stay private and unaffected by work. In this article, you'll learn how to:

• Find your work profile.
• Tell the difference between work apps and personal apps.
• Get more apps for work.
• Pause your work profile.

Your IT support person can only manage the work-related email, apps, settings, and data on your device. They can’t access the personal email, apps, settings, and data. They also can’t reset or wipe your device.

To learn how to set up a work profile, see Create a work profile and enroll your device.

Identify work apps

Work apps are marked with a briefcase badge, while personal apps do not have a briefcase badge. Some screen readers and voice assistants identify work apps by saying 'work' before the app name.

After you've set up the work profile, you may see duplicate apps on your device. For example, you could have two Outlook apps. Use the version that's marked with the briefcase for work-related tasks.

Tip

For the best experience, always sign in to work apps with your work account, and sign in to personal apps with your personal account.

The appearance of the briefcase can vary slightly from device to device. To see how it appears on other Android devices, see the examples at the bottom of this article.

Find your work profile

Once you've set up a work profile, your organization can automatically install work apps on your device.

The location of the work profile varies by device manufacturer and Android version. This section describes where to find the work profile in the app drawer and on the home screen.

Note

If you're using a custom launcher, work apps can appear in places other than the app drawer or home screen folder.

App drawer

Swipe up on the home screen or select Apps to access the app drawer. Work apps appear alongside your personal apps or within a Work tab in your app drawer.

To see how it appears on other Android devices, see the examples at the bottom of this article.

Folder

On some devices, work apps are in a work-designated folder on the home screen. This folder is automatically created during setup.

To see how it appears on other Android devices, see the examples at the bottom of this article.

Get more work apps

Open the work version of the Google Play Store to see all of the apps your organization has made available to you.

Continue to use the work version of the Play Store to search for and install other apps for work. If you don’t see an app you need for work, you can request it from your IT support person.

The appearance of the Play Store app varies by device manufacturer and Android version, but the work version is always marked with a briefcase.

Pause the work profile

Pause the work profile to take a break from work apps and notifications. Pausing effectively turns off the work profile by disabling work apps and work notifications.

The location of the pause setting varies by device manufacturer and Android version (Android 7 and later is required). It's commonly found in quick settings, the Settings app, or the app drawer.

Quick settings pause option

Swipe down on your screen to access the quick settings menu. Tap Work profile to pause the work profile.

To see how quick settings appear on other Android devices, see the examples at the bottom of this article.

Settings app pause option

Open the Settings app and go to Work profile settings. Switch the Work profile toggle off.

To see how work profile settings appear on other Android devices, see the examples at the bottom of this article.

App drawer pause option

Todoist Separate Work And Personal Life

Swipe up on the home screen or select Apps to access the app drawer. Tap the Work tab and then switch the Work profile toggle off.

Examples

This section shows examples of how the work profile and its features appear on common Android devices. Those devices are:

• Surface Duo (Android 10)
• Google Pixel 4 (Android 11)
• Samsung Galaxy S20 (Android 10)
• Nexus 5X (Android 8.1.0)

Some features are not available on all devices.

Briefcase badge

These tables show examples of the briefcase badge that's used on work apps. For more information, see Identify your work apps.

Todoist Separate Work And Personal

Work profile in app drawer

These images show where the work profile appears in the app drawer. For more information, see Find your work profile.

Surface Duo (Android 10)

Google Pixel 4 (Android 11)

Samsung Galaxy S20 (Android 10)

Todoist Separate Work And Personal Benefits

Nexus 5X (Android 8.1.0)

Work profile folder

The following table shows examples of the work profile folder. For more information, see Find your work profile.

Pause in quick settings

These images show where the pause option appears in the quick settings menu. For more information, see Pause the work profile.

Surface Duo (Android 10)

Google Pixel 4 (Android 11)

Samsung Galaxy S20 (Android 10)

Nexus 5X (Android 8.1.0)

Pause in Settings app

Todoist Separate Work And Personal Property

These images show where the pause option appears in the Settings app. For more information, see Pause the work profile.

Todoist Separate Work And Personality

Surface Duo (Android 10)

Google Pixel 4 (Android 11)

Samsung Galaxy S20 (Android 10)

Nexus 5X (Android 8.1.0)

Pause in app drawer

These images show where the pause option appears in the app drawer on a Google Pixel 4 (Android 11). For more information, see Pause the work profile.

Next steps

Need more help figuring out the work profile? Contact your IT support person. For contact information, check the Company Portal website.